ROLLING lliLLS COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Rolling Hills Community Development District was held Tuesday, February 13, 2018 at 6:03 p.m. in the Rolling Hills Amenity Center, 3212 Bradley Creek Parkway, Green Cove Springs, Florida 32043.

Present and constituting a quorum were:

Jody Smith Rose Bock
Kurt von der Osten Stephen Grossman
Also present were: Jim Oliver
Katie Buchanan
Michelle Kim Freddie Oca Brian Stephens Chris Hall Rich Whetsel

Vice Chairman Supervisor Supervisor Supervisor

District Manager District Counsel Hopping Green & Sams Riverside Management Riverside Management Riverside Management Riverside Management

FIRST  ORDER OF BUSINESS	Roll Call
Mr. Oliver called the meeting to order at 6:03 p.m.

SECOND  ORDER OF BUSINESS	Audience Comments
A resident stated I appreciate the district moving the meetings to a day other than Wednesday.

THIRD  ORDER OF BUSINESS	Approval of the Minutes of the December 6,
2017 Meeting

On MOTION by Mr. Smith seconded by Ms. Bock with all in favor the minutes of the December 6, 2017 meeting were approved.

FOURTH ORDER OF BUSINESS	Approval of Audit Criteria and Authorization
for Staff to Publish an RFP for Fiscal Year 2018 Auditing Services
Mr. Oliver stated earlier today the audit committee met and they approved evaluation criteria for the audit proposals and I would like the board to approve that also and direct staff to publish an RFP for audit proposals.

On MOTION by Mr. Grossman seconded by Ms. Bock with all in favor the audit criteria as proposed by the audit committee was approved and staff was authorized to issue an RFP for fiscal year 2018 audit services.

FIFTH ORDER OF BUSINESS	Consideration of Temporary Easement with
Clay County
Mr. Oliver stated next is a request for temporary easement by Clay County to the district and this has to do with the culvert improvements that they are doing off of Sandridge Road to allow for better drainage and we recommend you approve this request.

On MOTION by Mr. Smith seconded by Mr. von der Osten with all in favor the temporary easement for Clay County was approved.

Mr. Smith asked is someone from the county going to come back out at some point and give the residents information on when that work is actually going to start and how that is going to impact traffic?
Mr. Oliver stated I will have them come to the April meeting.

SIXTH ORDER OF BUSINESS	Ratification	of	Secondary	Employment
Contract with Clay County Sheriff's Office
Mr. Oliver stated prior to the end of2017 we received for all of our districts in Clay County this form that you see in your agenda package. They have changed their rates and that required us to enter into a new agreement and so that they will continue their coverage between the last meeting and now I executed the agreement on behalf of the district and I'm seeking the board's ratification.

On MOTION by Ms. Bock seconded by Mr. Smith with all in favor the secondary employment contract with Clay County Sheriffs Office was ratified.

SEVENTH ORDER OF BUSINESS	Other Business
There being none, the next item followed.

EIGHTH ORDER OF BUSINESS	Staff Reports
Attorney
There being none, the next item followed.

Engineer
Mr. Oliver stated I have asked Keith Hadden to come to the meetings when we need him and it will save the district money when he is not reporting anything.

Manager - Discussion of Meeting Schedule
Mr. Oliver stated I would like to propose that our meetings for the remainder of the year, those would be in April, June and August be on the second Tuesday just as it is tonight.

On MOTION by Mr. Grossman seconded by Ms. Bock with all in favor the meeting schedule for the balance of fiscal year 2018 will be April 10, June 12th and August 14th•

Mr. Oliver stated we will post this schedule to the website.

Operations/Amenity Manger
Report
Mr. Stephens gave an overview of the operations report, copy of which was included in the agenda package.
Mr. Smith asked do you have a plan for lifeguards for spring break?	Are we doing
lifeguards just for the weekends or every day during spring break?
Mr. Stephens stated that Friday when school is out, we will have them Saturday, Sunday, Monday through Friday then Saturday and Sunday then weekends until summer.

NINTH ORDER OF BUSINESS	Supervisors Requests
Mr. von der Osten stated mine is the same as last time, I think the landscape company is not taking care of the entrance the way they should. The mulch doesn't even cover the dirt and plants have Spanish moss hanging off of them like they are dead. It just doesn't look like a vibrant, active community when you pull in, it looks like an old non-maintained entrance. I know there are budget issues.
Mr. Oliver stated it serves everyone to have a good looking entrance and I would like to get with Brian and if it is simply a funding issue I think this is something we bring back to the developer and say we have to have additional funding for this.
Mr. Smith stated that has always been the issue, we would love to have 6" of mulch and annual flowers.·
Mr. von der Osten stated I would be happy to support the CDD with a letter to the developer and ask that they fund that.
Mr. Smith stated he wasn't able to make it tonight but the operations chief at the sheriffs office that I have worked with the last couple of months I wanted to publicly thank the  sheriffs office for getting engaged with our speeding issues and they have had a much bigger presence out here than for many years. Once we finally got over the hump of everybody understanding that the speed survey is probably not going to happen because of the funding  issue but the sheriffs office  has stepped up and said we should at the very least be in there enforcing the state mandated default speed limit of 30 mph in residential areas and they have been doing that quite a bit.
Richmond America finally put some piping and stuff out here to try to prevent people from
going down the access road that shouldn't be going down the access road. I talked to one of our deputies that patrol and passed on to him what Keith Hadden had passed on to me and that is the second someone gets on that access road that is considered trespassing. That access road is for construction access and it is private property.
Freddie continues to do an amazing job, I appreciate the work, the time and effort he puts
A lot of times that is a thankless job but he does a great job and a lot of people think that.
Mr. von der Osten stated I found out that in the last few weeks there has been a pretty large· shakeup and turnover in management at Richmond America and they have been communicative

and cooperative. We were going through some issues that were brought up recently that they weren't aware of and they seem to be concerned and willing to work for a solution.
Mr. Smith stated that is good.

TENTH ORDER OF BUSINESS	Audience Comments
A resident stated the road that you were just talking about, the construction road, the map shows it is going to be a road.
Mr. Smith stated eventually that will be a Rolling Hills road, at some point that is supposed to be a four-lane road, a divided road and there will be another road with a median and it will run the length of the property and turn and tie into the beltway that will eventually run down the property line.
A resident stated then that is not the CDD or HOA, is that the state or county?
Mr. Oliver stated I will check with Keith Hadden to determine who owns that construction road. If the district doesn't own it we can't be involved in the trespass process.
Mr. Oca stated I received an email from a resident and he would like to have oak trees on Bradley Creek.

ELEVENTH ORDER OF BUSINESS	Financial Reports
Balance Sheet & Income Statement
A copy of the balance sheet and income statement were included in the agenda package.

Assessment Receipt Schedule
A copy of the assessment receipt schedule was included in the agenda package.

Check Register

On MOTION by Mr. Smith seconded by Ms. Bock with all in favor the check registers were approved.

TWELFTH ORDER OF BUSINESS	Next Meeting-To Be Determined at Meeting
Mr. Oliver stated the next meeting is April I0, 2018 at 6:00 p.m. at this location.

On MOTION by Ms. Bock seconded by Mr. von der Osten with all in favor the meeting adjourned at 6:19 p.m.

Secretary/ A'.